Payroll and Benefits Specialist

Do you want to work with a top performer? So do we! We’re Katun Corporation, and we’re looking for a talented Payroll and Benefits Specialist to join our performance-proven team of professionals.

For over 40 years, Katun has been one of the world’s leading providers of OEM-compatible imaging supplies, photoreceptors, and parts for copiers, printers, MFPs, and other imaging equipment. From our humble beginnings in 1979, we pioneered and helped legitimize the imaging supplies aftermarket. Today, we serve 10,000 customers in 116 countries from our headquarters in Minneapolis and dozens of worldwide locations. We believe that in order for people and businesses to prosper, we must protect the environment first, as a healthy planet and a healthy community go hand in hand. This applies to our local and global communities as well.

Job Summary:

The Payroll and Benefits Specialist will be responsible for overseeing accurate and timely payroll processing, managing employee benefits programs, and assisting with compensation administration within UKG products. Experience in report creation within UKG/Business Intelligence. This individual should have a strong understanding of payroll best practices, benefit plan administration, and compensation processes.

Key Responsibilities:

Payroll

• Process and maintain accurate payroll records for all employees in compliance with federal, state, and local tax regulations.
• Ensure timely and accurate payroll processing for domestic bi-monthly and monthly global payroll cycles, including calculations for regular pay, overtime, bonuses, and other forms of compensation.
• Prepare and distribute payroll reports to appropriate departments.
• Collaborate with HR to ensure accurate and up-to-date employee information is in the payroll system.
• Ensure timely and accurate quarterly and annual federal, state, and local payroll tax filings.
• Reconcile semi-monthly general ledger and monthly payroll back statement.
• Function as a liaison with global payroll agencies and internal clients to help make employee changes for payroll and research and resolve HR systems issues.

Benefits

• Administer Katun’s qualified health, welfare, and retirement plans in accordance with plan documents.
• Process monthly benefit billings, reviewing billings for accuracy by conducting audits against payroll, and resolve discrepancies with carriers/vendors.
• Partner with Katun’s Benefits Broker to prepare, distribute, and continually update benefits communication materials on new and existing benefits to ensure employee understanding of available benefits and benefit communication is accurate and current, including open enrollment.
• Maintain current knowledge of related legal, regulatory, and statutory requirements regarding benefit plans, including ERISA laws and changes, COBRA, ACA, ADA, HIPPA, and EGTRRA to ensure ongoing compliance in benefits administration.
• Case management of employment leaves; FMLA, STD, and LTD. Ensure employees understand their leaves.
• Support the Human Resources department in document maintenance and filing.
• Assist employees with benefit-related inquiries and provide guidance on benefit plan options.
• Conduct regular audits to ensure payroll data accuracy and resolve any discrepancies.
• Stay up to date with changes in payroll regulations and best practices.
• Assist in the preparation of annual salary surveys to ensure internal compensation remains competitive in the market.
• Support compensation analysis by gathering data and participating in salary surveys.
• Participate in special projects related to payroll, benefits, and compensation as assigned.

Employee Engagement Committee

• Actively participate in Katuns Employee Engagement Committee.
• Plan and implement activities designed to engage and motivate employees.
• Create a positive and productive workplace culture.
• Provide feedback on the survey, survey process, results, communication strategies, and action-planning approaches.

Requirements:

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred.
• 3-5 years of experience in payroll administration, benefits administration, or compensation administration.
• UKG experience within the payroll and benefit portals.
• Demonstrated experience and knowledge of payroll processing and regulations.
• Experience with HRIS systems and payroll software, preferably UKG.
• Proficient in Microsoft Excel and other MS Office applications.
• Strong attention to detail and accuracy.
• Excellent problem-solving and analytical skills.
• Ability to manage sensitive and confidential information.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work both independently and collaboratively in a team environment.

Attributes:

• Strong attention to detail: The Payroll and Benefits Specialist must possess excellent attention to detail to ensure accurate payroll processing and benefit administration.
• Analytical mindset: This role requires the ability to analyze payroll and compensation data to identify trends, resolve issues, and provide recommendations.
• Confidentiality: The Payroll and Benefits Specialist will have access to sensitive employee information and must maintain strict confidentiality at all times.
• Strong problem-solving skills: Candidates should be able to identify and resolve payroll, benefits, and compensation-related issues efficiently and effectively.
• Time management: The role involves managing multiple tasks and deadlines, so effective time management skills are essential.
• Collaborative mindset: The Payroll and Benefits Specialist will work closely with HR, Finance, and other teams, requiring strong collaboration and communication skills.
• Compliance orientation: The ideal candidate will have a strong understanding of payroll regulations and be committed to maintaining compliance at all times.
• Adaptability: The Payroll and Benefits Specialist should be able to adapt to changing priorities, regulations, and organizational needs.
• Professionalism: This position requires maintaining a professional and respectful approach when liaising with employees, vendors, and other stakeholders.

 Preferred Qualifications:

• Certified Payroll Professional (CPP) designation.
• Experience working in a multi-state payroll environment.
• Familiarity with compensation analysis and market survey methodologies.

Work Environment and Physical Requirements:*

• Ability to sit for long periods of time.
• Vision abilities required to validate and enter data on computer.
• May occasionally lift and/or move up to 20 lbs.
• Hybrid work schedule – in office Tuesday-Thursday.

If you believe you are a good fit for this role and want to be considered as a candidate for this or future job openings, please send your resume and cover letter to hr1@katun.com. Thank you for your interest in Katun Corporation.

– Talent Acquisition Team.

*This list does not represent all physical demands; physical demands are representative of those that must be met by employee to successfully perform the essential functions of the job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the jobs’ essential functions. Katun Corporation is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, veteran status, or any protected status as defined by law.

This job description is a general representation of the duties and responsibilities commonly found within this job category and should not be construed as a comprehensive list of all the responsibilities, duties, and qualifications required of individuals in this role. Job descriptions are not intended as and do not create employment contracts.